Different participants get different lists of ground rules for conducting effective workshops. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Dont lose your sense of humor. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. 0000061938 00000 n Decide how you will wrap up the workshop. Refer to these notes during and after the workshop. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. Prepare seven different pages of 10 ground rules on each page. When a topic has been discussed fully, do not bring it back up. 32. 0000008029 00000 n This creates important buy-in from participants and increases the chance that these rules are followed. Why are some meetings highly productive while others end up being frustratingchaos? The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Blame or judgment will get you further from a solution, not closer. 45. 16. Listen attentively to others and dont interrupt or have side conversations. Once stated, anyone in the meeting can say "ELMO!" This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Do your homework. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. After this agreement, the group can stop arguing and move on. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 2 0 obj 6. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 51. Ask participants if they can agree to respect these ground rules. Make sure decisions are supported by the group, otherwise they wont be acted on. The more tangible ideas are, the easier it is to discuss them. Present the final choices. Honest and constructive discussions are necessary to get the best results. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Decisions Making Treat all meeting participants with the same respect you would want from them. Participate 100% by sharing ideas, asking questions, and contributing to discussions. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. Respect the groups time and keep comments brief and to the point. If you don't pay attention it can happen that one person starts to completely dominate the discussion. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. Abandon personal obsessions. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. 0000003881 00000 n Meeting How Tos Maintain confidentiality. Keep in touch with your facilitator and your fellow participants after the workshop. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). Remember and use basic rules of brainstorming. 34. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 15. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Ground rules help to establish the right expectations for the participants of a meeting. Respectfully challenge the idea, not the person. [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. Encourage others to participate. Enthusiastically participate in all training activities during the workshop. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Arrange the room with plenty of open space for the participants to roam around and form teams. There are always a mix of extrovert and introverted people in a meeting. Attend the workshop with positive expectations. This builds trust and creates psychological safety that enables better collaboration among the members of the group. Single slip-ups can usually be given a pass. Do not waste everyones time by repeating what others have said. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. 0000001318 00000 n It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Respect each others thinking and value everyones contributions. Use no more than 10 ground rules. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. Many teams that have ground rules dont regularly use them. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. 2. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. 0000006958 00000 n Nothing comes from doing nothing! 0000008568 00000 n 27. Align them with yours. Avoid multitasking. How? Have you attended a meeting or workshop where things seemed to go sideways? Pay attention to the trainers objectives. Park Distractions You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. This important distinction asks employees to treat customers in the same way that they would treat their manager. The Best Conflict Resolution Books in 2023. Respect different points of view. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 0000004294 00000 n Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" A calm environment encourages participation and learning. Ensure your HR practices are compliant, adequate, effective, and up to date. Whatever happens during the workshop stays in the room. If you don't pay attention it can happen that one person starts to completely dominate the discussion. 55. Make sure your comments are relevant to the purpose of the workshop. 0000007101 00000 n 13. The more tangible ideas are, the easier it is to discuss them. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Be ready to laugh at your mistakes. Another adage my wise advisors tell . Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 54. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. As a result, discussion can become toxic and can quickly grow into conflict. Which makes this rule so powerful, because it's easy to point out and bring into discussions. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. 53. Meeting Basics Meeting Leader Tips How? Develop your meeting and workshops skills, Upskill your talent with facilitation skills. All Rights Reserved. Determine ground rules for the workshop. 3. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. 0000009462 00000 n Attend the workshop with positive expectations. Once stated, anyone in the meeting can say "ELMO!" Distribute different lists. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. Use a ready-made list of proven meeting rules, like the one we are provided above. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. Repeats may require the ground rule being restated. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. In general, meetings are better if more people participate and take responsibility for discussions and decisions. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Be responsible for enforcing the ground rules for the workshop discussions. Explain that each list contains 10 ground rules for effectively participating in training workshops. Share your perspective and experience with others. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. Avoid hidden agendas. Sorted by their most common use case. Clearly identify your comments as facts or opinions. 26. Ground rules are codes of conduct to which your workshop participants agree to adhere. Blue sky thinking is brainstorming without limits. 4. Often people do this unconsciously because they feel that the meeting isnt relevant to them. 7. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. This can have a negative impact on the meeting. Just for Fun. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. How to leverage collective intelligence ? Dont worry about nitty-gritty details. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Do not leave the workshop early. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 64. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. What are some of your ground rules? <> Seek Yes, and approaches. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Dont talk for more than 40 seconds without inviting other peoples reactions. 6. Make sure that your comments are relevant to the goal of the workshop. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Return on time after breaks. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Brief the participants. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. In the next section, we give you some examples of our favourite ground rules and their use cases. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Frequently remind yourself of the goal of the training workshop. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 50. 36. 0000003218 00000 n This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Listen respectfully to the others without interrupting them. Identify actions based on decisions made, and follow up actions assigned to you. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. Accelerate your career with Harvard ManageMentor. But do not dominate the discussion. 43. Note pending issues and schedule follow up meetings as needed. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Access more than 40 courses trusted by Fortune 500 companies. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. Ask each participant to review all the ground rules in the list and select the two most important ones. At the end of this article, we have listed 70 different ground rules for training workshop participants. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 1 0 obj Use MeetingSift for free. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Develop action plans for new ideas and procedures from the workshop. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to .
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